The Children's Museum of Tacoma is a cornerstone of early education in the South Puget Sound region. The Museum's fun, inviting staff work diligently to provide responsive, progressive, and inclusive programs that allow children to test their independence and gain self-confidence through the arts, sciences, and creative play and present adults and parents with the tools to understand and support the young children in their lives.
Interested in helping the Museum celebrate the power of play in the life-long journey of learning? Please check back frequently for job openings.
ISSUED: February 27, 2014
PROPOSALS DUE: March 16, 2014, 5 p.m.
The Children’s Museum of Tacoma is seeking qualified Vendors to provide pre-packaged food items for Café Play, located in the Museum’s lobby area at 1501 Pacific Avenue, Tacoma, WA 98402.
Café Play operates seven days a week: Monday, Thursday -Friday from 8 a.m. – 5 p.m., Tuesday from 9 a.m. – 2 p.m., Saturday from 9 a.m. – 5 p.m. and Sunday from 10 a.m. – 5 p.m.
Café Play opened to the public on January 14, 2012 as part of the Children’s Museum of Tacoma facility. The Museum sees 126,000 visitors each year with a focus on families and young children.
The Museum invites the Vendor to provide healthy, family-friendly and fresh pre-packaged food. The items must not require reheating or assembly, and should be labeled clearly. Items must include sandwiches and salads, but may also include child-friendly snacks, or other healthy faire for the convenience of Museum patrons. The Museum invites innovative proposals that would provide a good variety of items.
Vendors would be expected to deliver items to Café Play twice each week. Anticipated quantities will include approximately two dozen salads and two dozen sandwiches each week, but will vary depending on the season and Museum visitation. Quantities on snack items are to be determined. Quantities may also be adjusted over time to reflect sales. Vendors who offer “buy backs” on unsold merchandise will receive preference.
Ideal candidates will offer menu items at the following wholesale price points: Sandwiches up to $4, salads up to $3.50, and small snack items $3 and under.
All Vendors must be a licensed Washington business and have food and beverage certifications as required by law.
To submit a proposal, vendors should send a sample menu, outlining ingredients, as well as delivery and “buy back” policies and price points. Vendors selected in an early round of evaluation may also be asked to provide tasting samples for the committee. In addition, all Vendors are required to complete a catering application.
The RFP process is a procurement method allowing the award to be based on stated criteria and evaluation factors. All proposals will be evaluated by those criteria. The Museum reserves the right to award contracts at its discretion.
Receipt of Proposals
Upon receipt of proposals, all proposals will be provided to the evaluation committee members.
All proposals will be initially classified as eligible or ineligible. Ineligible proposals include those that do not arrive by the deadline or do not include all of the information requested.
All eligible proposals will be evaluated based on stated criteria and evaluation factors.
The contract will be awarded pending completion of discussion/negotiation.
Award will be made to the proposal offered by a responsive and responsible Vendor which is determined to best meet the evaluation criteria and is therefore the one most advantageous to the Museum.
All information received in response to this RFP will be considered confidential and only available to the evaluation committee, Museum employees, and Museum legal council.
Requests for Clarification
Vendors can request a scheduled walk through of the space by contacting the Museum. Any Vendor requesting a walk through must contact the Museum no later than March 14.
Correspondence will be addressed to:
Brenda Morrison, Deputy Director
Children’s Museum of Tacoma
1501 Pacific Avenue, Suite 202, Tacoma WA 98402
email@example.com or 253.627.6031 ext 222
Proposals should be delivered to 1501 Pacific Avenue, Suite 202, Tacoma, WA 98402.
Please submit an email copy of the proposal to firstname.lastname@example.org, or a printed copy, placed in a sealed envelope and clearly marked Café Play Proposal, no later than 5 p.m. on Sunday, March 16, 2014.
The Museum can not guarantee deliver by US mail or other services.